I. Equipment Trouble Report
of this type for every item of major power equipment or associated auxiliaries which fails in service, or is
found damaged or defective. The new "Equipment Trouble Report" was designed for reporting (1) equipment
failures, (2) impending failures discovered In the preventive maintenance program, (3) failures not resulting
in outages, and (4) other situations. This includes equipment owned by others for which operation and
maintenance services are provided by Reclamation. Each report must be accurate and complete so that
sufficient data are available for analysis. Certain information in this report is intended for use in ADP
applications. The data will be collected by the Denver Office for storage and subsequent retrieval for various
purposes. Quantities to be so treated shall be entered in vacant boxes on the right side of the front page of
the form.
found damaged or defective. The new "Equipment Trouble Report" was designed for reporting (1) equipment
failures, (2) impending failures discovered In the preventive maintenance program, (3) failures not resulting
in outages, and (4) other situations. This includes equipment owned by others for which operation and
maintenance services are provided by Reclamation. Each report must be accurate and complete so that
sufficient data are available for analysis. Certain information in this report is intended for use in ADP
applications. The data will be collected by the Denver Office for storage and subsequent retrieval for various
purposes. Quantities to be so treated shall be entered in vacant boxes on the right side of the front page of
the form.
The report shall be prepared as promptly as circumstances permit and be distributed within 30 days after
the trouble is detected. At least three copies shall be forwarded to the Regional Director, two of which shall
be sent to the Denver Office, attention: Chief, Facilities Engineering Branch. At least one copy shall be
retained in the files of the organization responsible for the maintenance of the equipment in trouble. Other
copies shall be sent to offices as designated by the Regional Director. Equipment trouble reports also shall
be included in histories of major equipment. Where it appears that the information is of general interest, the
Denver Office will advise other concerned and interested regional offices.
the trouble is detected. At least three copies shall be forwarded to the Regional Director, two of which shall
be sent to the Denver Office, attention: Chief, Facilities Engineering Branch. At least one copy shall be
retained in the files of the organization responsible for the maintenance of the equipment in trouble. Other
copies shall be sent to offices as designated by the Regional Director. Equipment trouble reports also shall
be included in histories of major equipment. Where it appears that the information is of general interest, the
Denver Office will advise other concerned and interested regional offices.
When entering information in the boxes for ADP use, a few simple rules must be followed. See "SPECIAL
INSTRUCTIONS" in part A, section II of this chapter. For this particular report, only one character (letter or
figure) should be placed in any Single box. If the entry requires fewer than the number of boxes provided:
INSTRUCTIONS" in part A, section II of this chapter. For this particular report, only one character (letter or
figure) should be placed in any Single box. If the entry requires fewer than the number of boxes provided:
(a) Start entries which include LETTERS ONLY, or a combination of LETTERS AND FIGURES. with the
FAR LEFT box;
FAR LEFT box;
(b) Terminate entries which consist of FIGURES ONLY, with the FAR RIGHT box;
(c) Leave any UNUSED boxes completely BLANK.
Detailed instructions for reporting on the various items, as they appear in sequence on the form, are as
follows:
follows:
ADP
Fields
Fields
Item
Description
(1)
Operating Area
Insert the name of the Operating Area in which the
(upper right-
equipment trouble occurred.
hand corner)
(2)
Date of Report
Insert the date of the report preparation (year, month,
(upper right-
and day, in that specific order).
hand corner)
57
(FIST 1-3 12/89)